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NCAA Bylaw 12.3.1
A agency contract not specifically limited in writing to a sport or particular sports shall be deemed applicable to all sports, and the individual shall be ineligible to participate in any sport.
TIP OF THE MONTH: Institutional Agent Guidelines
Compliance Newsletter
November 2010  No athletics department staff member of a member institution may serve as an agent, or represent, directly or indirectly, any individual in the marketing of athletics ability or reputation to a professional sports team or a professional sports organization, unless that staff member is acting in his or her capacity as a member of the institution's professional sports counseling panel. [NCAA Bylaws 11.1.4 and 11.1.4.1]. An athletics department staff member may not receive benefits for facilitating or arranging a meeting between a student-athlete and an agent, financial advisor or a representative of an agent or advisor. [NCAA Bylaw 10.1]. There is no NCAA bylaw prohibiting an athletics department staff member from being married or related to an agent. An agent who is married or related to an athletics department staff member must adhere to the rules applicable to all agents, including but not limited to the following:
o Forming an oral or written agreement to represent, now or in the future, a student-athlete with remaining eligibility will render the student-athlete ineligible.
o Marketing the athletics ability or athletics reputation of a student-athlete to a professional sports team or any other individual or entity will render a student-athlete ineligible.
o Providing, or having runners or anyone associated with the agency business provide, benefits to prospective or enrolled student-athletes with remaining collegiate eligibility, or their relatives or friends, will render a prospective student-athlete ineligible.
o Representing a prospective or enrolled student-athlete in negotiations with a professional team will jeopardize the athlete's amateur status.
This Month in Compliance:
• Institutional Agent Guidelines
• Do's and Don't of Dealing with Agents & Advisers
• Recent NCAA Rules Interpretations
• NLI Requirements
• Athletically Related Outside Income
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It is important to educate your Student-Athletes in the Do's and Don'ts of dealing with Agents, Runners, Financial Advisers or anyone who works for an agency. The following is a list of common do's and don'ts for Student-Athletes to follow when dealing with Agents and other Advisers. Please remember this is not considered a complete list and if you or your Student-Athletes have any questions, ASK BEFORE YOU ACT. It is also important to keep Compliance informed of all activities during this process.
THE DO's & DON'Ts OF DEALING WITH AGENTS/ RUNNERS/ FINANCIAL ADVISERS
DON'Ts
 You may NOT agree (orally or in writing) to be represented by an agent for the purpose of marketing your
athletics ability or reputation in that sport. An agent contract that is not specifically limited in writing to a
particular sport is applicable to all sports.
 Once an agreement (oral or written) is made with an agent or to compete in professional athletics, you are ineligible for participation in that intercollegiate sport, regardless of the legal enforceability of the contract.
 You may NOT agree (orally or in writing) to be represented by an agent until after your eligibility has ended, including your team's post-season competition.
 You, your relatives, or your friends, may NOT accept benefits from an agent, financial advisor, runner or any other person associated with an agency business. These benefits include (but are not limited to) transportation, money and gifts, regardless of the value of the benefit or whether it is used.
 You may NOT retain professional services (legal advice) for personal reasons at less than the normal charge.
 A coach or other member of the athletics staff at your institution may NOT, directly or indirectly, market your athletics ability or reputation to a professional sports team or organization (except as allowed by the head coach in the DO'S section).
 If you reach an agreement with an agent, your college has the choice of whether to cancel your athletics scholarship as of that day forward.
DO's
 You MAY request information from a professional team or organization concerning your professional market value.
 You are permitted to use your head coach to contact agents, professional sports team or organizations on your behalf. (However, your coach is NOT permitted to receive any compensation for these services.)
 You, or your parents or legal guardians, MAY negotiate with a professional team.
 You MAY secure advice from an attorney or third party concerning a proposed professional contract, provided the attorney or third party does NOT represent you in negotiations for that contract. An attorney may NOT be present during discussions of a contract offer with a professional team, nor may the attorney have direct contact (in person, by telephone, by regular mail or email) with the professional sports organization (this would be considered representation). You are required to pay such an individual at their normal rate.
 You MAY compete professionally in one sport and be an amateur in another. Signing a professional contract, however, may terminate your eligibility for an athletics scholarship in any sport.
 You MAY retain an agent whose duties are specifically limited in writing to representing you only in the sport(s) in which you compete as a professional.
 In sports other than basketball, you MAY enter a professional league draft once during your collegiate career without jeopardizing your eligibility, provided you are not drafted and you declare your intent to return to college in writing to the Director of Athletics within 72 hours following the draft.
 You MAY try-out with a professional athletics team at any time, provided you do NOT miss any class time. You may receive expenses provided the tryout lasts no more than 48-hours. Tryouts longer than 48 hours must be paid for by you, but you still cannot miss class time to engage in this tryout [NCAA Bylaw 12.2.1.3]
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Recent NCAA Rules Interpretations
Can a Prospective Student-Athlete (PSA) participate in team meals
or entertainment on an Unofficial Visit?
Per Bylaw 13.7.2.1, during an unofficial visit, an institution may not pay any
expenses or provide any entertainment except a maximum of three-complimentary admissions (issued through a pass list) to a home athletics event. Such complimentary admissions are for the exclusive use of the PSA and those persons accompanying the PSA on the visit and must be issued on an individual-game basis.
Per Bylaw 13.7.2.1.1, a prospective student-athlete on an unofficial visit to an institution may pay the actual cost of meals (or the regular cost of training-table meals) and eat with other prospective student-athletes who are on their official visits or with enrolled student-athletes.
Does a medical red shirt need to be filed if a SA suffers a season-ending injury in an exhibition game?
It depends. Per NCAA Bylaw 14.2.3.1.3, during a SA's initial year of enrollment at the certifying institution, he or she may compete in preseason exhibition contests and preseason practice scrimmages (as permitted in the particular sport per Bylaw 17) without counting such competition as a season of competition. This is an exception to Bylaw 14.2.3.1 Minimum Amount of Competition. Therefore, if the injured SA is in their first year of enrollment, no medical red-shirt needs to be filed.
However, if the SA is injured in a year subsequent to their initial year of enrollment, a medical red shirt will need to be filed.
Can a team wear game jerseys in a color that is not one of the
institution's colors?
The NCAA legislation does not restrict the color of the uniform worn
by SAs during competition. Playing rules, on the other hand, require that the teams need to have contrasting colors and that the home team is usually light and the away team dark. However, the teams can mutually consent to different colors (light and dark). Before making the decision to wear a different color jersey, a team should check with compliance to ensure there are no additional rules concerning the NCAA Championships staff.
Can a team wear uniforms featuring a patch identifying a sponsor?
Per NCAA Bylaw 12.5.4.4, Competition identification material (e.g. patches) worn by participants may include the name of the corporate sponsor of the competition provided the involved commercial company is the sole sponsor of the competition. However, the
patch MUST identify both the name of the competition as well as the
title sponsor (versus just the name of the business).
REMEMBER TO ALWAYS ASK BEFORE YOU ACT.
RULES GOVERNING USE OF LOGOS:
NCAA Bylaw 12.5.4:
SAs may use athletics equipment or wear athletics apparel that bears the trademark or logo of an athletics equipment or apparel manufacturer or distributor in athletics competition and pre- and postgame activities (e.g. celebration on court or pre- or postgame press conferences), provided the following criteria are met:
a) Athletics equipment shall bear only the manufacturer's normal label or trademark, as it is used on all such items for sale to the general public; and
b) SA's institution's official uniform (including warm-ups) and all other apparel shall bear only a single manufacturer's normal label or trademark not to exceed 2 ¼ square inches in area including any additional material (e.g. patch) surrounding the normal trademark or logo.
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In accordance with NCAA Bylaw 11.2.2 and College policy, all
Department of Athletics and Recreational Sports staff members (full-time AND part-time) are required to provide a written detailed account annually to the President for all additional income and benefits received from sources outside Saint Mary's College which are not already contained in an employee's contract.
Sources of such income include, but are not limited to:
a. Income from annuities
b. Sports camps
c. Housing benefits
d. Country club memberships
e. Complimentary ticket sales
f. Television and radio programs
g. Endorsement or consultation
outside athletically related income earned by an Athletics and Recreational Sports Staff member. The sole purpose of this form is to document any outside athletically related income earned during the 2009-10 year. Forms will be placed in staff mailboxes and can also be picked up in the Compliance office. If you did not earn any outside income, please check the applicable box labeled "I did not earn any outside athletically related income this year".
Please return the required form to the Compliance office by November 1
Office of Athletics Compliance is located in Madigan Gym.
Please bring to Compliance office as soon as possible but NO later than Friday, October 29 for Early Signing Date:
 Transcripts (unofficial accepted)
Test Scores (SAT/ACT/PSAT)
Athletic Grant-In-Aid Information form (purple sheet) signed by Admissions
Transcripts and Test Scores must be evaluated by Admissions before an NLI can be generated for a PSA.
NOTE: If you have a PSA with less than a 3.0 GPA and/or 1000 SAT that you would like to issue an NLI, please contact the Compliance office immediately.
Saint Mary's College Compliance Staff
Stephanie Shrieve Piper Brewster
Assistant A.D. for Coordinator of Compliance
Compliance and Athletic Eligibility
PHONE: PHONE:
(925) 631-4952 (925) 631-4956
E-MAIL: EMAIL:
ses6@stmarys-ca.edu pb9@stmarys-ca.edu
Fall Recruiting Calendar
(Sports Subject to Recruiting Calendar)
Baseball:
September 10 - November 7 Contact Period
November 8 – 11 Dead Period
November 12 – January 5 Quiet Period
Men's Basketball:
October 6 - November 7 Evaluation Period
November 8 - November 11 Dead Period
November 12 – December 23 Evaluation Period
December 24 – 26 Dead Period
Women's Basketball:
October 7 – November 7 Evaluation Period
November 8 - November 11 Dead Period
November 12 – December 23 Evaluation Period
December 24 – 26 Dead Period
Softball:
August 1 - November 7 Contact Period
November 8 - November 11 Dead Period
November 12 – November 24 Contact Period
November 25 – December 7 Quiet Period
December 8 – 12 Dead Period
Cross Country:
August 15 – November 21 Contact Period
November 22 - 23 Dead Period
November 24 – December 12 Contact Period
December 13 - 17 Dead Period
December 18 – January 2 Quiet Period
Volleyball:
August 1 – November 7 Contact Period
November 8 - 11 Dead Period
November 12 – December 5 Contact Period
December 6 - 14 Quiet Period
December 15 - 31 Dead Period
Athletically Related Outside Income
NLI Requirements
Saint Mary's College Athletics Compliance Office
P.O. Box 4380
Moraga, CA 94575
Fax: (925) 376-7049
www.SMCGaels.com
GO GAELS!
If you did not earn any outside income, please check the applicable box labeled "I did not earn any outside athletically related income this year".
Please return the required form to the Compliance office by November 1